Volunteering & Policies - Cochrane Piranhas Summer Swim Club

Swim Fees

Payment of swim fees are required be paid IN FULL before April 1, 2025 upon registration.

Swim fees include a $100.00 non-refundable registration deposit. If you have already paid your registration fee the $100 will be deducted from your owing balance. As of April 2025, registration deposits will be refundable if the swimmer is unable to start the swim season due to medical reason.

Payment for fees will be accepted in the form of cash, cheque, or e-transfer to [email protected]. All NSF cheques are subject to a $20 fee. No refunds will be issued once the first session of the program has commenced except for medical reasons or injury which will require a doctor's certificate. Refunds will be pro-rated for the PROGRAM FEES ONLY.

Swim fees for the 2025 season are:

Red Group: $575

Yellow Group: $600

Silver Group: $625

Orange Group: $650

Black Group: $675

*Please note that this years fees do not include a team suit. The cost of the suit will be paid for directly when ordering from our supplier. Swimmers are strongly encouraged to wear a team suit for competitions.

*The fees for 2025 are lower than usual due to the shortened swim season.

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Bonds

In addition to registration fees families are required to pay 2 bonds at the time of registration.

Volunteer Bond - $250 per family

Fundraising Bond - $100 per swimmer

The volunteer and fundraising bonds can be paid by cheque and post-dated for Aug 31,2025. The cheques will not be cashed unless your volunteer or fundraising commitments have not been met. These cheques will be collected on registration night and your registration is not considered complete until the cheques have been received.

If you do not have cheques you will have the option to pay the bonds via etransfer. If your volunteer and fundraising commitments have been met at the end of the season your bonds will be e-transferred back to you.

We will not be collecting a competition bond this year. However, if your swimmer does not attend a meet they were signed up for and the Head Coach has not been notified 24hours prior to the meet you will be responsible for paying the swim meet fee

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Fundraising Policy

Registration fees do not cover the entire budget for operating the swim club. Fundraising is necessary to keep registration fees from increasing. Club expenses include pool rental fees, swim meet fees, coaching and swimmer registration fees with the ASSA/Swim Alberta. The Club budgets such that our Casino (once every 3 years) covers much of our fundraising requirements, but not all.

A minimum commitment of $100.00 PER SWIMMER must be raised as part of your team fundraising commitment. Funds can be earned through numerous fundraisers available to you. Any amount over the required 100.00 will be given back to you as a credit (minimum of $20 credit to trigger the refund). Participation at our spring bottle drive will count as $50.00 credit per swimmer that participates. If your fundraising commitment is not met your fundraising bond will be kept or your bond cheque cashed. A partial refund may be available upon consideration of the board.

If you have any questions about fundraising please reach out to the fundraising coordinator at [email protected]

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Volunteer Commitment Policy

To fulfill your family’s volunteer commitment you need to volunteer at our home meet and one other meet or event. If you have a swimmer going to regionals or provincials, you will be required to volunteer at those as well.

If you have any questions about volunteering please reach out to the volunteer coordinator at [email protected]

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Officiating

Some volunteer positions such as runner, marshall, and chaperone do not require training. All other positions require a clinic (online or in person). Level 1 (timers/marshalling) is the entry point for all new officials. For more information about officiating please reach out to [email protected]

You can find Swim Alberta's Officials Clinics here. Officials Clinics

Your Volunteer Coordinator will send out an email regarding volunteer positions about 2 weeks before each meet. Sign up for officiating at swim meets occurs on the Cochrane Piranhas Webpage under the Events Tab. When officiating attendance is required at the officials meeting which usually occurs 30-45minutes before the first race. You will usually be provided with food and drinks before, during or after your volunteer shift. It is also a great way to meet parents from other clubs and to enjoy the races up-close. Volunteering as an Official counts toward the required Volunteer Commitment for the swim season.